MEETING MINUTES FOR MARCH 5, 2025
UNIVERSITY GARDENS PROPERTY OWNERS ASSOCIATION
The Monthly Community Meeting of the Board of University Gardens Property Owners Association was called to order at 8:10PM on Wednesday, March 5, 2025, by Board President, Kathleen Levine.
Meeting Details:
Meeting Facilitator: Kathleen Levine
Secretary: Wen Yang
Location: Manhasset-Lakeville Fire Department Company 4
Address: 97 Jayson Avenue, Great Neck, NY 11021
Attendees:
Kathleen Levine
Peter Niceforo
Steve Perlman
Scott Plaxin
Sunny Mitra
John Guo
Wen Yang
Absences: None
I. Approval of Agenda
THE AGENDA FOR THE MEETING WAS DISTRIBUTED VIA EMAIL AND UNANIMOUSLY APPROVED.
II. Review of Previous Minutes
REVIEWED AND APPROVED.
III. Reports
AN UPDATED FINANCIAL STATEMENT WAS SHARED BY THE TREASURER AND REVIEWED BY THE BOARD AT THE MEETING.
IV. Continuing Business
UPDATED FINANCIALS
● The current cash balance as of 3/5/2025 is $236,970. We expect to collect another $15,853 in annual charge.
● Discussed the $6,000 annual contribution to GN Auxiliary Police. The majority of the Board agreed that the patrol service provided by Maria is valuable.
● The Board is still waiting to receive an ERTC payment of $33,155.
● The projected year-end cash balance will be largely dependent on the choice of pool management company.
POOL MANAGEMENT
● A representative from Elite Amenity Management joined at the start of the meeting to present their proposal and answer questions from the Board.
● The Board reviewed proposals from both Elite Amenity Management (“Elite”) and Aquatech Management of Long Island (“Aquatech”). A comparable proposal from Aquatech with similar lifeguard schedules will be approximately $26,000 cheaper. The majority of the Board voted to proceed with Aquatech, citing cost savings as the main consideration.
● Reviewed a proposal of $14,447.13 from Jennosa Pools Inc. for pool summarizing/winterizing and other maintenance and repair budget. Jennosa Pools Inc. has been a long-term service provider for our pool and the Board agreed to keep them this year.
● The estimated cost of pool chemicals is approximately $13,700 this year.
LANDSCAPING
● Reviewed the proposal from J.R.V. Landscaping, Inc. with a quote of $16,293.75.
● This quote is around $5,000 higher than last year but is comparable to our previous provider. The landscaper noted that the amount of work last year exceeded their expectations.
● The Board approved the proposal. We will request the landscaper to include mulch and impatiens at no additional cost.
BOI FILING
● The Board discussed the requirement for HOAs to file Beneficial Ownership Information Reporting with the U.S. Department of Treasury.
● Despite a recent announcement from the current administration that penalties will not be enforced, the Board agreed to file to stay in compliance with the current law.
WEBSITE HOSTING
● Discussed the need to upgrade the website hosting service due to frequent crashes.
● Discussed assigning HOA email accounts to Board members instead of using personal email addresses for HOA communications.
● The Board agrees to review service options from Hostinger or GoDaddy.
V. Action Items
● The Board will proceed to engage Aquatech for pool management.
● The Board will finalize the contract with J.R.V. Landscaping and request mulch and impatiens at no additional cost. We will also request a quote to remove the dead tree near the playground.
● The Board will research website hosting solutions.
● The Board will collect Board member information and electronically file the BOI report by March 21, 2025.
VI. Tentative Agenda, Date and Time of next meeting
THE NEXT MEETING WILL BE HELD ON WEDNESDAY, APRIL 2, 2025 @ 8:00 PM AT THE FIREHOUSE.
Tentative Agenda
● Updated financials
● Update on pool management
● Website hosting
The meeting was adjourned at 9:43PM.
Minutes respectfully submitted by: WEN YANG, UGPOA Secretary
Approved by: The UGPOA Board on April 2, 2025