University Gardens

FINAL MEETING MINUTES FOR June 11, 2025

UNIVERSITY GARDENS PROPERTY OWNERS ASSOCIATION

 

The Monthly Community Meeting of the Board of University Gardens Property Owners Association was called to order at 7:30 PM on Wednesday, June 11, 2025, by Board President, Kathleen Levine.

 

Meeting Details:

Meeting Facilitator: Kathleen Levine

Secretary: Wen Yang

Location: University Gardens Pool & Tennis Club

Address: 9 Sussex Road, Great Neck, NY 11020

 

Attendees:

Kathleen Levine

Peter Niceforo

Steve Perlman

John Guo

Sunny Mitra

Wen Yang

 

Absences:

Scott Plaxin

 

I. Approval of Agenda

THE AGENDA FOR THE MEETING WAS DISTRIBUTED VIA EMAIL AND UNANIMOUSLY APPROVED.

 

II. Review of Previous Minutes

REVIEWED AND APPROVED.

 

III. Reports

AN UPDATED FINANCIAL STATEMENT WAS SHARED BY THE TREASURER AND REVIEWED BY THE BOARD AT THE MEETING.

 

IV. Continuing Business

UPDATED FINANCIALS

●      The current cash balance as of 6/10/2025 is $164,274. We expect to collect another $12,818 in revenue from dues, club fees, guest fees, etc. The projected year-end cash balance is approximately $60,290.

●      The Board discussed the need to purchase a new pool cover at the end of the season.

●      The Board is still waiting to receive an net ERTC payment of $33,185.

 

 

POOL UPDATE

●      The pool opened on May 24, 2025, with Aquatech as the management company. The Board is working closely with Aquatech to fine-tune operations due to several service quality issues. The Board asked Aquatech to assign or train a more senior lifeguard to serve as a manager.

●      There are 80 households registered for club membership to date. The Board will encourage additional residents to join.

●      This year’s Independence Day party is scheduled for Friday, July 4th. The Board will start to get quotes from food vendors.

●      The Board decided that the BBQ grills are not available for members’ use due to safety concerns and liability insurance issues.

●      The Board will contact plumbers to address several plumbing problems in the pool bathrooms.

 

CLUB IMPROVEMENT PROJECTS

●      Discussed implementing a tennis court sign-up sheet to prevent non-members from playing and to ensure fair allocation of playing times. Club members will be required to sign up at the pool sign-in table to reserve a time slot.

●      Approved the distribution of flyers for tennis lessons, notices for swimming lessons and kids birthday parties at the pool.

●      Discussed measures to secure the playground to prevent use by non-residents and plans to enclose the entire basketball court area with a new fence next year.

●      Discussed the possibility of adding pickleball courts. One of the tennis courts can potentially be converted into two pickleball courts. We will be seeking inputs from club members regarding this project.

●      Reviewed recreational options for the newly opened space behind the tennis courts.

 

TOWN TREES/INFRASTRUCTURE UPDATE

●       With the assistance of Town Councilwoman Christine Liu, the town has finally removed several dead and/or hazardous trees in University Gardens.

●       Several street lights have gone out, and 311 reports have been filed with the town. The Board will continue to monitor the situation.

 

SPEEDING ISSUE UPDATE

●       The Board remains in discussion with the police regarding potential solutions to ongoing speeding issues in University Gardens.

●       For detailed discussions, please refer to the meeting minutes from November 6, 2024, and December 4, 2024.

 

UG CREDIT CARD

●       The Board discussed the pros and cons of obtaining a credit card and decided against it due to concerns over potential liability and misuse.

 

WEBSITE HOSTING

●      The Board is working with Squarespace to upgrade the website and creation of official email accounts for board members.

 

V. Action Items

●       Post signage at the tennis court requiring sign-up at the pool entrance.

●       Contact a plumber for the pool bathrooms.

●       Begin food arrangements for the July 4th party.

 

 

VI. Tentative Agenda, Date and Time of next meeting

THE NEXT MEETING WILL BE HELD ON WEDNESDAY, JULY 2, 2025 @ 8:00 PM AT THE FIREHOUSE.

 

Tentative Agenda

●      Updated financials

●      Update on pool operations

●      Update on projects at the club

 

 

The meeting was adjourned at 8:45 PM.

 

 

Minutes respectfully submitted by: WEN YANG, UGPOA Secretary

 

Approved by: The UGPOA Board on July 2, 2025